Graduates’Procedures for Applying for Various Certificates

The following are procedures for GKA graduates to follow to receive issuance of various certificates.
(Open hours /weekdays 8:15 am to 5pm.)

Persons residing in Japan

  1. Applying at the GKA office counter
    At the GKA office counter, fill in a “Request for Certificate”. At the time of applying you will be charged an issuance handling fee. (It is also possible to download the application form beforehand and bring it to the office.) If you wish to receive the certificate by mail, postage fees will also be charged. (Please enclose stamps to cover postage costs.) (Open hours /weekdays 8:15 am to 5pm.)
  2. Applying by postal mail
    Download the application form and fill in the necessary matters, and send it with a photocopy of your identification card, your address for receiving the certificate, and the total amount for certificate fee and stamps to cover postage costs in cash as “registered mail for cash” to the Certificate Section of GKA Secondary School.
  3. Applying through a representative
    Please refer to 【How to apply through a representative】and have the representative apply at the school office counter or by postal mail (2 above), sending the necessary documents to the Certificate Section of GKA Secondary School.
※It will take 2-4 working days for certificates to be issued. Please note that certificates will not be issued on the day of application, even if the applicant comes to the office.
※For postage, please refer to 【Guide for postage】.
※Driver’s license, Health Insurance Card, passport, etc., are items you can use for identification.

【How to apply through a representative】

In case of applying through a representative, please do so at GKA Secondary School office, attaching the following items.
Necessary
documents
A photocopy of item that identifies the applicant
A photocopy of item that identifies the representative
※ 1 If printing out is not feasible, please write the following items.
・Date of filling the Letter of Attorney
・The content for which power of attorney is being granted
・Name of applicant (affix personal seal) and Date of Birth
・Name of representative (affix personal seal), relation to applicant, address, and tel. no.

■Persons residing outside of Japan

Applications from abroad are feasible provided that Japanese postage stamps, International Reply Coupon, or International Postal Order is used. In case none of these 3 items can be used, application can be made through a representative.

【In case Japanese Postal Money Order with Fixed Amount and postage stamps are available】

In case you can send a Postal Money Order with Fixed Amount or postage stamps through family or friends living in Japan send you a Postal Money Order with Fixed Amount or postages stamps, please send them to Certificate Issuance Section of GKA Secondary School, attaching the following 3 items.
Necessary
documents
A photocopy of passport (for personal identification purpose)
The Postal Money Order with Fixed Amount made in the amount of issuance handling fee and EMS fee in form of postage stamps

【In Case Japanese Postal Money Order with Fixed Amount and postage stamps are not available (1)】

In case Japanese Postal Money Order with fixed amount and postage stamps cannot be obtained, please use International Reply Coupons, place the following 3 items in an envelope, and send them to Certificate Issuance Section of GKA Secondary School.
Necessary
documents
A photocopy of passport (for personal identification purpose)
International Reply Coupons of amount equivalent to total amount of the issuance handling fee + EMS fee
※The International Reply Coupon is a coupon purchasable at relatively large offices of various countries.
※Please send payment in amount equivalent to that in Japanese Yen. (In Japan, one International Reply Coupon can be exchanged for one ¥130 stamp.)
※Excess amount of payment made for the issuance handling fee and postage will be reimbursed in the form of Japanese postage stamps.

【In Case Japanese Postal Money Order with Fixed Amount and postage stamps are not available (2)】

In case International Reply Coupons also cannot be obtained, please use an International Postal Money Order, place the following 3 items in an envelope, and send them to Certificate Issuance Section of GKA Secondary School.
Necessary
documents
A photocopy of passport (for personal identification purpose)
International Postal Money Order of amount equivalent to total amount of the issuance handling fee + EMS fee
※The International Postal Money Order is available at relatively large post offices.
※Excess amount of payment made for the issuance handling fee and postage will be reimbursed in the form of Japanese postage stamps.
Please write the following in the “PAY TO” and “ADDRESS” sections.
Sections on International
Postal Money Order to fill in
PAY TOEducational Foundation of Ota Kokusai Gakuen
ADDRESS373-0813 Gunma-ken Ota-shi Uchigashima-cho 1361-4
  • Fees for various certificates
    ・Certificate of Graduation (in Japanese or in English), ¥500 per copy
    ・Transcript (in Japanese or in English), ¥500 per copy
    ・Other certificates (in Japanese or in English), ¥500 per copy
  • Place for making application, mailing address:
    Certificate Issuance Section
    Gunma Kokusai Academy
    373-0813 Gunma-ken Ota-shi Uchigashima-cho 1361-4
  • Contact for making inquiries:
    If you have any questions concerning issuance of certificates, please feel free to inquire at the contact below.(8:15AM-5:00PM)
    Certificate Issuance Staff
    Business Office
    Gunma Kokusai Academy, Secondary School
    Tel. +81-276-47-7711
    E-mail:info@gka.ed.jp
  • Concerning postage
    【Guide for postage】
    ●For delivery within Japan (Please enclose postages stamps to cover cost of postage)
    Total number of pages1 page2~3 pages4~7 pages8~12 pages13~20 pages
    Postage (for reply mail)¥82¥92¥140¥205¥250
    ※If express delivery is needed, please enclose an additional ¥280.

    ●For delivery overseas (Please enclose postages stamps to cover cost of postage)
    All certificates will be sent by EMS (Express Mail Service).
    List of EMS Rates
    DestinationAsiaOceania,
    N. Amer., C.
    Amer.,
    Middle East
    EuropeS. Amer., Africa
    Up to 300g¥900¥1,200¥1,500¥1,700


【Protection of personal information】

From the standpoint of protecting personal information, we confirm the identity of the person applying for certificate issuance is the subject of the certificate and whether the application is made according to the will of the subject her/himself. As identification documents, please present your driver’s license, health insurance card, passport, and such.
Photocopies of documents submitted for personal identification will be used for certification issuance purposes only, and will be processed in appropriate manner after certificate issuance.